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HBQA Academy Vault

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Your library of academy business resources! Check in here for policy templates, organisation tracking tools and more

Contents

Membership logos

To use or display this logo, you should hold an active membership as an Academy within the community. Only registered educators should use the Educator logo

The HBQA CIC logo should be used fairly, positively, and with integrity at all times. It represents our commitment to quality, professionalism, and community within the hair and beauty education sector. Members are encouraged to display the logo proudly to show their affiliation, but must ensure it is not used in a misleading, defamatory, or inappropriate way. Any use should reflect our values of support, honesty, and raising standards across the industry.

Which logo should I use?
Brand Guidelines.pdf
Supporting academy 2025 colour square.png
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Supporting educator 2025.png
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Supporting academy 2025.png
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Supporting academy 2025 transparent.png

Policy templates

Find a range of templates to suit your academy. Fully editable to suit your business needs.

HBQA Appeals Policy Template Updated v1 0625.docx
HBQA Attendance Policy Template updated v1 0625.docx
HBQA Complaints Policy Template updated v1 0625.docx
HBQA Equality and Diversity Policy Template updated v1 0625.docx
HBQA Fair Access and Reasonable Adjustments Policy Template updated v1 0625.docx
HBQA Health and Safety Policy Template updated v1 0625.docx
HBQA Learner Code of Conduct Policy Template update v1 0625.docx
HBQA Malpractice and Maladministration Policy Template upodated v1 0625.docx
HBQA Quality Assurance Policy Template updated v1 0625.docx
HBQA Social Media Use Policy Template updated v1 0625.docx
HBQA Whistleblowing Policy Template Updated v1 0625.docx
HBQA Exam Fees and Refunds Policy Template updated v1 0625.docx
HBQA GDPR and Data Protection Policy Template updated v1 0625.docx
HBQA Learner Data Consent Form Template update v1 0625.docx
HBQA Privacy Notice Template updated v1 0625.docx

Quality Assurance templates

Ready-made QA documents tailored for hair, beauty, and aesthetics educators. From IQA plans to observation forms, everything you need to stay compliant and confident — without the admin overload.

HBQA Declaration of Authenticity Template updated v1 0625.docx
IQA report 24_25 template.xlsx
Individual IQA Report Template.docx

Tracking and Progress monitoring templates

Simple, editable tools to track learner, and team progress, assessments, and targets — helping you stay on top of delivery and prove impact with ease.

HBQA Enhanced Mentoring Plan 2015.docx

Academy compliance support

A4_EO_poster___Autumn_2023.pdf